Planning a hybrid meet can be a daunting and tiresome task. Though it is a lot more cost effective than a completely on-site walk in event, it is far more difficult to decide on what would make everyone go home happy. While it is easier to gauge the interest levels of people who are sitting right in front in of you, you hardly know whether your online participants are as glued into your presentation.
Make everyone feel they are at the same table
Introduce all your participants and give a small brief introduction about everyone. Share details of the meeting room, seating arrangements, and complain of how cold the coffee is, to create a sense of intimacy. Make sure that your online audience, are, clued into the tiniest details of the meet.
Ask questions, feedbacks and opinions
Asking frequent questions and turning the discussion into a Q&A session can prevent your online audience from taking a small nap or use the mother of all excuses to not follow the conversation, multi-tasking. If there is an important point or issue that was raised, ask for opinions. It will not just make everybody put on their thinking hats but also give a chance for everyone to speak.
Use a good facilitation tool
It is important that you have a good and comprehensive meeting facilitation tool like Meetingking so important details like the minutes of meeting, share important documents and most importantly put everybody on the same platform. It can help a great deal in making your goal of sharing the same information to all those who are a part of your meeting.
Mail across a transcript
Send across a transcript of the entire hybrid meeting to all attendees. There could be a small technical slipup, distraction or a barking dog that could play spoiler. And by some quirky law it happens only when an important point is being discussed. Or the person you begged, pleaded and paid, to come add valuable insight speaks. Transcribing event recordings is the surest way of ensuring you got your message across.